TRAVEL REIMBURSEMENT


Please Note: The reimbursement information listed on this page is supplemental and subject to change. You will receive official instructions on travel reimbursement from the PIRE- ECCI program coordinator, Carrie Kuffel after your registration/attendance is confirmed.

All Workshop Attendees: Please purchase your airline ticket as soon as possible in order to obtain the best rates. If you are flying from the United States, reimbursement on airline tickets is limited to economy class flights on US CARRIERS ONLY. Foreign airlines who are code share partners with US Carriers are also acceptable.

Please bring your ORIGINAL airline receipt to the workshop and make sure it indicates payment method and total amount charged. Airline receipts must show proof of purchase; for tickets purchased online, proof of purchase must be indicated on the receipt that shows full flight itinerary.

UCSB STUDENTS/POST-DOCS

  • Meals will be provided for the duration of the workshop.
  • In order to be reimbursed for your travel expenses, you will need to complete a foreign travel reimbursement worksheet and submit it to Carrie Kuffel upon your return with all applicable receipts(original).
  • If you are going on the Tech Transfer Study Tour, your travel has already been provided for by the PIRE-ECCI. If there are additional travel related expenses incurred (meals, etc.), they will be reimbursed. Please keep all of your applicable receipts and complete a foreign travel reimbursement worksheet.
  • If you plan on extending your trip beyond the extent of the workshop or Tech Transfer Study Tour, you must provide an airfare quote for a round-trip ticket from Santa Barbara to Dalian that coincides with the dates of the workshop. You will be reimbursed for the lowest quoted airfare for that time-frame.

SENIOR INVESTIGATORS

  • Meals will be provided for the duration of the workshop.
  • In order to be reimbursed for your airfare expenses, you will need to complete a foreign travel reimbursement worksheet and submit it to Carrie Kuffel at the workshop, along with your original airfare receipt.
  • If you are a foreign national traveling to China from the US, you must also submit the following:
    1. A photocopy of your passport picture page
    2. A photocopy of your US Work Visa
    3. Completed Certification of Academic Activity form
    4. Completed Statement of Citizenship form*
  • If you are NOT a US citizen and are traveling to China from outside of the United States, you are not restricted to American carriers, but must submit your original airfare receipt (as listed above) along with a foreign travel reimbursement worksheet.
  • If you are interested in joining a portion of the Tech Transfer Study Tour, some of your traveling expenses may be able to be covered by the PIRE-ECCI. Please keep all applicable travel receipts and include this portion of your trip on the foreign travel reimbursement form.




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